Current Vacancies 

Job title: Office Administrator 

Salary: NJC Scale 3-4 (depending on experience) Hours: 30 hours Part time (term time only)Contract type: Permanent Reporting to: Headteacher 

KEY DUTIES AND RESPONSIBILITIES

Administration 1. Supervise the day-to-day work of the administrative function of the school office. 2. Contribute towards the planning, development and organisation of the support service systems, procedures and policies. 3. Provide administrative support to the leadership team and other school leaders such as arranging meetings and appointments, diary management, producing letters and other appropriate clerical tasks. 4. Operate the Academy management information systems to produce data reports as required and for various audiences and prepare local authority admission and attendance returns. 5. Receive and welcome visitors, stakeholders and contractors to the school, ensuring safeguarding and security procedures are enforced at all times.. 6. Assume the role of data protection coordinator for the school and ensure General Data Protection Regulations are in force. Ensure information regarding pupils, staff, families and the wider community is handled confidentially and recorded appropriately and in accordance with GDPR regulations. 7. Respond to telephone enquiries and deliver messages promptly referring on complex matters. 8. Liaise with parents regarding the welfare of children, including illness and injury and provide first aid following appropriate training. 9. Lead on communication and the delivery of information to the school’s workforce and its stakeholders through the school website, newsletter, messaging service, social media and other appropriate media. 10. Oversee co-ordination of booking arrangements for parental appointments. 11. Monitor pupil attendance and report and respond in accordance with school procedures. 12. Oversee administration of school trips, visits and sporting events in cooperation with other staff. 13. Manage administration of pupil registers, school meals and school milk. 14. Monitor stocks of stationery items and requisition as necessary. 15. Assume responsibility for the coordination of after school clubs and lettings. 16. Enter and maintain pupil information on the school management information system. Human Resources 1. Maintain the Academy’s Single Central Record to meet statutory requirements. Responsibilities 1. Be committed to the safeguarding and promotion of the welfare of children and young people. 2. Comply with the policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, equal opportunities, reporting all concerns to an appropriate person. 3. Take appropriate action to identify, evaluate and minimise any risks to health, safety and security in the school working environment. 4. Contribute to the overall ethos/work/aims of the school. 5. Establish constructive relationships and communication with all staff and other agencies/professional. 6. Recognise own strengths and areas of expertise and use these to advise and support others. 7. Participate in training and other learning activities and performance development as required. 8. Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the building. Other areas of responsibility 1. Understand and promote safeguarding in schools. Contribute to the safety of children and young people and protect them from harm. 2. Carry out other allied duties as may reasonably be required. 3. Undertake training as appropriate. 4. Read and follow the relevant school policies. 5. Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy. Please note that this list of duties is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the school administrator will carry out. The postholder may be required to do other duties appropriate to the level of the role, as directed by the headteacher. Reviewing This job description will be reviewed and updated periodically in order to ensure that it relates to the job performed, or to incorporate any proposed changes. This procedure will be conducted by the Headteacher in consultation with the post holder. In these circumstances it will be the aim to reach agreement on reasonable changes, but if agreement is not possible management reserves the right to make changes to the job description following consultation.